Document Management Specialists
Information TechnologyO*NET 15-1299.03United States
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
- Median annual earnings
- $113,638
- Projected change
- +11.4%
- Typical education
- Bachelor's degree
- Employment
- 499.03K jobs
50th percentile, United States
2025 to 2035
70% of the workforce
Growing to 555.79K by 2035
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The work
What document management specialists do
Tasks reported for this occupation, ordered by how often they come up in the role.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Write, review, or execute plans for testing new or established document management systems.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Document technical functions and specifications for new or proposed content management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Propose recommendations for improving content management system capabilities.
- Consult with end users regarding problems in accessing electronic content.
- Operate data capture technology to import digitized documents into document management system.
- Prepare support documentation and training materials for end users of document management systems.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Pay and outlook
What the job pays and where it is heading
Annual earnings range
Reported earnings by percentile, United States
- 10th percentile
- $53,796
- 25th percentile
- $76,983
- 50th percentile
- $113,638
- 75th percentile
- $155,092
- 90th percentile
- $191,936
The gold marker shows the median. Half earn more than $113,638 and half earn less.
Employment outlook
2025 to 2035 projection
+11.4%faster than average
2025499,030 jobs
2035 projected555,787 jobs
56,757 more positions over the decade, before replacement hiring.
Preparation
Education levels
What people currently working in the career hold. These are not entry requirements.
- Bachelor's degree
- 70%
- Master's or Professional degree
- 15%
- Associate degree
- 10%
- High school diploma or less
- 5%
Skills
Skills employers ask for
Technical skills appearing most often in job postings for this occupation.
How the work gets done
Core competencies
Broad capabilities associated with strong performance in this occupation.
- Reading Comprehension
- Understanding written sentences and paragraphs in work-related documents.
- Active Listening
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Writing
- Communicating effectively in writing as appropriate for the needs of the audience.
- Critical Thinking
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Complex Problem Solving
- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Systems Analysis
- Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
- Monitoring
- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Active Learning
- Understanding the implications of new information for both current and future problem-solving and decision-making.
- Systems Evaluation
- Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
- Time Management
- Managing one's own time and the time of others.
- Judgment and Decision Making
- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Speaking
- Talking to others to convey information effectively.
- Social Perceptiveness
- Being aware of others' reactions and understanding why they react as they do.
- Coordination
- Adjusting actions in relation to others' actions.
- Learning Strategies
- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
- Instructing
- Teaching others how to do something.
- Service Orientation
- Actively looking for ways to help people.
- Persuasion
- Persuading others to change their minds or behavior.
- Negotiation
- Bringing others together and trying to reconcile differences.
- Management of Personnel Resources
- Motivating, developing, and directing people as they work, identifying the best people for the job.
In the market
Job titles and employers
Recent job postings in United StatesCommon job titles
- 01Document Control Specialists2,004 postings
- 02Documentation Specialists1,142 postings
- 03Clinical Documentation Specialists579 postings
- 04Document Controllers457 postings
- 05Loan Documentation Specialists300 postings
- 06Clinical Documentation Specialist Registered Nurses290 postings
- 07Document Management Specialists287 postings
- 08Document Control Coordinators226 postings
- 09Quality Document Control Specialists194 postings
- 10Quality Documentation Specialists188 postings
- 11Document Control Managers186 postings
- 12Document Specialists157 postings
- 13Document Control Administrators154 postings
- 14Commercial Loan Documentation Specialists134 postings
- 15Technical Documentation Specialists123 postings
- 16Document Control Clerks117 postings
- 17Medical Documentation Specialists92 postings
- 18Engineering Documentation Specialists84 postings
- 19Quality Assurance Documentation Specialists83 postings
- 20Records Specialists80 postings
Top employers
- 01Jacobs Solutions174 postings
- 02Actalent164 postings
- 03Insight Global153 postings
- 04Robert Half148 postings
- 05Kelly Services91 postings
- 06Cai54 postings
- 07Cardinal Health54 postings
- 08Randstad54 postings
- 09Accenture53 postings
- 10Beacon Hill Staffing Group52 postings
- 11ManpowerGroup52 postings
- 12Kiewit Corporation51 postings
- 13Maximus51 postings
- 14Revolution Technologies50 postings
- 15Intermountain Health49 postings
- 16AppleOne48 postings
- 17Houston Methodist47 postings
- 18Parexel46 postings
- 19Spectraforce Technologies46 postings
- 20Aya Healthcare41 postings
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